How to Choose a Caterer for Your Event

Whatever event you’re planning on – a wedding, a fundraiser, a business expo, etc. – it’s important to choose the right caterer. Food is important! But what do you look for in an event caterer?

If this is your first time, read these tips:

Finding Prospects

Because you’re a newbie, you’ll have to start from scratch. That means getting recommendations from friends and relatives, and checking out online reviews. If you have selected a venue, you can ask the management for help.

Inspecting the Premises

This is a critical consideration. Before you choose a catering service, visit their kitchen. It should be organized and clean, period. Otherwise, you’ll only be putting your health and that of your guests in danger.

Reviewing the Menu

Not all catering services are right for all kinds of events, and of course, you’ll want to hire one that is a match to your needs. During your meeting, discuss any menu ideas you may have in your mind. They should welcome your inputs, or you can find yourself another prospect. If you or any of your guests has allergies to certain foods or other dietary restrictions, mention them as well.


If you’re uncertain about the size of your staff, below is a quick guide:

> For buffets, you’ll be fine with two servers for 30 people. If you have a bigger guest list, be ready with two or three more runners who will take care of used dishes and chafing stations.

> If you’re having a sit-down meal, you will do with one server per table of eight, plus more servers for the drinks.

> For the bar, one staff per 50 guests is manageable, plus more bartenders for specialty drink stations you might want to have.

> For every six members of staff, have one captain of service.

Testing the Menu

In most cases, professional caterers offer menu tasting for their potential clients. Everyone may think their food is fantastic, but if it’s lame to you, there’s no need to feel obliged to hire them. Choosing the menu is personal to you, and certainly, you have to like their food.


You must never pick a caterer because they’re cheap, but cost remains to be an important consideration in any case. Be direct about how much you plan to spend, and make sure the quote already includes everything. Lastly, inquire about any additional costs before you sign the contract. You don’t want that kind of surprise.

As you can conclude, you’ll have to spend some time searching for a good caterer. However, you can trust that such time will be well-spent.

Lessons Learned from Years with Experts

Lessons Learned from Years with Experts